Standards for Alabama Libraries Service Population Under 5,000
 
Notable
Gold Star
Blue Ribbon
STANDARD      

Facility

Square feet is defined as usable space under the roof line and/or usable space under the roof line of main library and branches.

.07 Sq Ft per capita

Yes ___  No ___

1.1 square ft per capita

Yes ___  No ___

2.0 Sq Ft capita or minimum of 2000 Sq Ft whichever is greater

Yes ___  No ___

 

Meets ADA

Yes ___  No ___

   
 

Has identifying sign & hours posted

Yes ___  No ___

   
 

Has after hours book return

Yes ___  No ___

   
       
Administration & Governance

Library is locally established in accordance with Code of Alabama, 1975, State Code 11-90-(1-4) and eligible for State Aid. See Appendix H -- Rules and Regulations for Supplemental State Aid to Public Libraries.

Yes ___  No ___

   
 

Library Board employs the library director and delegates active management of the library to the director. Board members must not be involved in the day to day operation of the library.

Yes ___  No ___

Board funds continuing education of the director including payment for workshop / conference attendance..

Yes ___  No ___

Board provides for continuing education of the staff inlcuding payment for workshop / conference attendance.

Yes ___  No ___

 

The Board provides payment of membership of the director in the Alabama Library Association.

Yes ___  No ___

Board provides membership in ALLA for the director and key staff.

Yes ___  No ___

Board provides membership in the American Library Association for the director.

Yes ___  No ___

 

Library Board meets at least 4 times annually with librarian or director in attendance; has written signed minutes available to general public.

Yes ___  No ___

   
 

Board meetings are open to the public in accordance with Code of Alabama, 1975, 13A-14-2

Yes ___  No ___

   
 

Library director conducts orientation session for new board members.

Yes ___  No ___

   
 

Library Board pays the membership fee for one board member in ALLA.

Yes ___  No ___

All members of the board are members of ALLA.

Yes ___  No ___

One member of the board is a member of ALA.

Yes ___  No ___

 

Library has written policy manual(s) available to the public that are reviewed and revised at least every 3 years. See Appendix A -- Personnel Policies and Appendix D -- Library Services Policies.

Yes ___  No ___

   
       
Planning

Library has current long-range plan covering 5 years filed with the Alabama Public Library Service (APLS)

Yes ___  No ___

Library conducts a patron survey and makes use of other needs assessment techniques to ensure community participation in the design and delivery of library service at least every 3 years

Yes ___  No ___

Library conducts a community study at least every 5 years as part of its planning efforts. Elements which should be included are: degree of community awareness of library services; community information needs and wants; demographic analysis; and provision for community input.

Yes ___  No ___

 

Library sumbits a monthly statistical report

Yes ___  No ___

The library uses a variety of indicators and measures to determine the effectiveness of its services.

Yes ___  No ___

The library prepares an annual narrative report inroming the community of the library's activities and progress in meeting the library's goals.

Yes ___  No ___

 

Library has a Technology Plan based on guidelines prepared by APLS. See Appendix F -- Guidelines for Technology.

Yes ___  No ___

   
 

Annual evaluation of all plans is conducted and updates are filed with APLS.

Yes ___  No ___

   
       
Budget

MOE = Maintenance of Effort: annual library appropration for non-capital funds from local sources meets or exceeds the preceding year; and the annual expenditure of local funds meets or exceeds the expenditures of the preceding year.

Yes ___  No ___

   
 

Library has written itemized and justified budget. An official financial statement is sent to APLS annually.

Yes ___  No ___

   
 

Minimum of 12% of local appropriation is budgeted  for materials.

Yes ___  No ___

Minimum of 16% or $3.00 per capita is budgeted for materials expenditure.

Yes ___  No ___

Minimum of 20% or $6.00 per capita is budgeted for materials expenditure.

Yes ___  No ___

 

Minimum of $13.00 per capita is appropriated from local sources including government, paid direct or other.

Yes ___  No ___

Minimum of $20.00 per capita

Yes ___  No ___

Minimum of $25.00 per capita

Yes ___  No ___

       
Hours of Operation

Open ot the public at least 16 hours per week

Yes ___  No ___

Open 20 hours per week with at least 4 hours after 5 PM / weekends

Yes ___  No ___

Open at least 30 hours per week with at least 8 hours after 5 PM / weekends

Yes ___  No ___

       
Staffing

Minimum of .5 FTE (full-time equivalent)

Yes ___  No ___

.5 FTE per 1000 population

Yes ___  No ___

1 FTE per 1000 population

Yes ___  No ___

 

Director required to have a high school diploma if hired after 2003.

Yes ___  No ___

Director has BA / BS

Yes ___  No ___

Director has MLS

Yes ___  No ___

       
Employee Benefits

All full-time employees have access to health insurance.

Yes ___  No ___

   
 

All full-time employees have access to employer supported retirement plan

Yes ___  No ___

   
       
Administrators' Meetings & Continuing Education

Director attends 4 professional development meetings each year i.e. administrator meetings, conferences, workshops, etc.

Yes ___  No ___

Director attends 5 meetings per year

Yes ___  No ___

Director attends 6 meetings per year

Yes ___  No ___

 

Staff attends at least one training program per year. May include in-house training sessions or workshops.

Yes ___  No ___

   
       
Promotion & Partnering

Library has a handout (i.e. bookmark, brochure, flier, etc.) promoting services, hours, resources, facilities

Yes ___  No ___

   
 

Library contributes to statewide databases (i.e. ALICAT, etc.)

Yes ___  No ___

   
 

Library participates in 3 cooperative activities with other libraries (i.e. shared inservice, cooperative grant writing, piggybacking on programs and shared resources, etc.)

Yes ___  No ___

Participates in community based networking opportunities (i.e. leadership programs, task force groups, advisory boards to other organizations, etc.)

Yes ___  No ___

Membership of director, staff or library board in community organizations (i.e. civic clubs, Chamber of Commerce, reading clubs, study clubs, etc.)

Yes ___  No ___

 

Library is promoted within the community by using at least 3 different publicity techniques during the year (i.e. television, radio, newspaper & magazines, publicize library events in local schools, etc.)

Yes ___  No ___

   
 

Library participates in sponsorship opportunities with community businesses, industry and cultural organizations (i.e. financial or in-kind support for library programs and projects)

Yes ___  No ___

   
       
Collection

4 items per capita including all formats of materials (Holdings divided by population)

Yes ___  No ___

8 items per capita

Yes ___  No ___

10 items per capita

Yes ___  No ___

 

Alabama Virtual Library access

Yes ___  No ___

   
 

Turnover rate of .5 (Circulation divided by total holdings)

Yes ___  No ___

Turnover rate of 1

Yes ___  No ___

Turnover rate of 1.5

Yes ___  No ___

 

3% of collection weeded per year

Yes ___  No ___

4% of collection weeded per year

Yes ___  No ___

5% of collection weeded per year

Yes ___  No ___

  5% of holdings added per year 7% of holdings added per year 10 % of holdings added per year
 

Local newspaper(s) available for public use

Yes ___  No ___

   
 

Basic current reference collection. For current guidelines and examples for the reference collection see Appendix B -- Basic Reference Collection.

Yes ___  No ___

   
 

10% or more of non-fiction collection is less than 5 years old.

Yes ___  No ___

   
       
Services

Reference service is provided all hours that the library is open

Yes ___  No ___

   
 

Library provides interlibrary loan

Yes ___  No ___

   
 

Library provides reader's advisory

Yes ___  No ___

   
 

Library provides programming appropriate to the library's role in the community

Yes ___  No ___

   
 

Library provides photocopier / computer printer for use by the public

Yes ___  No ___

   
       
Technology

Library has an automated public access catalog

Yes ___  No ___

   
 

Library has an automated circulation system

Yes ___  No ___

   
 

Library has public access computer(s) with Internet access

Yes ___  No ___

   
 

Staff has Internet access

Yes ___  No ___

   
 

Library has message system to provide service hours and promote special events after hours. (May be answering machine, voice mail or other technology)

Yes ___  No ___

   
  Expired patron records are deleted at least every 5 years    
       

Construction

(DO NOT ANSWER UNLESS THE BUILDING PROJECT WAS COMPLETED DURING THE CURRENT YEAR)

Registered architect was hired for project.

Yes ___  No ___

   
 

Library building consultant was hired when developing a building program or an MLS librarian with experience in developing a library building program

Yes ___  No ___

   
 

Space needs assessment was done prior to planning the use of space in the building

Yes ___  No ___

   
 

Plan for building includes estimated 20 years growth

Yes ___  No ___